IntelliRecruit.com collects some Personal Data from its Users. This document can be printed for reference by using the print command in the settings of any browser.
Latest update: September 05, 2024
With this Privacy Policy, we inform you about the processing of personal data in connection with our activities and operations, including our website www.intellirecruit.com. Specifically, we inform you about the purposes, methods, and locations of the personal data we process. We also inform you about the rights of individuals whose data we process.
For specific or additional activities and operations, further privacy policies or additional information on data protection may apply.
We are subject to Swiss data protection law, and where applicable, foreign data protection laws, especially those of the European Union (EU) under the General Data Protection Regulation (GDPR).
On July 26, 2000, the European Commission recognized that Swiss data protection law ensures adequate protection. This adequacy decision was confirmed by the European Commission in a report dated January 15, 2024.
Human Resources
intelliRecruit GmbH
Address: Färberstrasse 31, 8008 Zurich, Switzerland
Owner contact email: legal@intellirecruit.com
In certain cases, third parties may be responsible for the processing of personal data, or joint responsibility with third parties may exist.
We have appointed the following data protection officer or advisor as a point of contact for data subjects and authorities regarding data protection inquiries:
Remy Gasterich
intelliRecruit GmbH
Address: Färberstrasse 31, 8008 Zurich, Switzerland
Owner contact email: legal@intellirecruit.com
In certain cases, third parties may be responsible for the processing of personal data, or jointresponsibility with third parties may exist.
• Data Subject: A natural person whose personal data is processed by us.
• Personal Data: Any information relating to an identified or identifiable natural person.
• Special Categories of Personal Data: This includes data related to union membership, political, religious, or philosophical views or activities, health data, intimate data, ethnic or racial origin, genetic data, biometric data that uniquely identifies a person, criminal and administrative sanctions, and social welfare measures.
• Processing: Any operation performed on personal data, regardless of the tools or methods used, including collecting, recording, storing, altering, disclosing, or deleting.
• European Economic Area (EEA): Includes the EU member states, Liechtenstein, Iceland, and Norway.
We process personal data in accordance with Swiss data protection law, specifically the Federal Act on Data Protection (FADP) and its implementing regulations.
Where the GDPR applies, we process personal data based on at least one of the following legal bases:
• Art. 6(1)(b) GDPR: For processing necessary to fulfill a contract with the data subject or to carry out pre-contractual measures.
• Art. 6(1)(f) GDPR: For processing necessary to protect our legitimate interests or those of third parties, provided that the data subject's fundamental rights and interests do not override these. These legitimate interests include the continuous, secure, and reliable operation of our activities, ensuring information security, preventing misuse, enforcing legal claims, and complying with Swiss law.
• Art. 6(1)(c) GDPR: For processing necessary to comply with a legal obligation to which we are subject under applicable EEA law.
• Art. 6(1)(e) GDPR: For processing necessary to perform a task in the public interest.
• Art. 6(1)(a) GDPR: For processing based on the consent of the data subject.
• Art. 6(1)(d) GDPR: For processing necessary to protect the vital interests of the data subject or another natural person.
• Art. 9(2) GDPR: For processing special categories of personal data, particularly based on the data subject’s explicit consent.
The GDPR refers to the processing of personal data as the processing of personal data and the processing of special categories of personal data as the processing of sensitive personal data (Art. 9 GDPR).
We process personal data necessary to conduct our activities and operations in a sustainable, secure, and reliable manner. The processed personal data may include, but is not limited to, categories such as browser and device data, content data, communication data, metadata, usage data, master data (including inventory and contact data), location data, transaction data, contract data, and payment data.
We also process personal data obtained from third parties, publicly accessible sources, or data collected in the course of our activities, as far as this is permitted by law.
We process personal data, when necessary, with the consent of the data subject. However, we may process personal data without consent in many cases, for example, to comply with legal obligations or to protect overriding interests. We may also ask for consent even when it is not required by law.
We process personal data for as long as it is necessary for the respective purpose. We anonymize or delete personal data, particularly in accordance with statutory retention periods and limitation periods.
We may disclose personal data to third parties, have it processed by third parties, or process it jointly with third parties. These third parties are typically specialized service providers whose services we utilize.
We may disclose personal data to entities such as banks and other financial service providers, authorities, educational and research institutions, consultants and lawyers, interest groups, IT service providers, partners, credit and economic information agencies, logistics and shipping companies, marketing and advertising agencies, media outlets, organizations and associations, social institutions, telecommunications companies, and insurance providers.
We process personal data to communicate with third parties. In this context, we process in particular data provided by a data subject when making contact, for example, via postal mail or email. We may store such data in an address book or comparable tools.
Third parties transmitting data about other persons are required to ensure data protection compliance for the data subjects. This includes ensuring the accuracy of the personal data transmitted.
We utilize selected services from appropriate providers to enhance communication with third parties. Specifically, we use:
• HubSpot: Customer-Relationship-Management (CRM); Providers: HubSpot Inc. (USA) / HubSpot Ireland Limited (Ireland) for users in the European Economic Area (EEA) and the United Kingdom; Privacy Information: Privacy Policy, “Security, Privacy, and Control Mechanisms,” “Trust Center.”
We process personal data of applicants as far as necessary to assess their suitability for an employment relationship or for the subsequent performance of an employment contract. The required personal data arises particularly from the information requested, for example, in a job posting. We may publish job postings through suitable third parties, such as in electronic and print media or on job portals and job platforms.
We also process personal data voluntarily submitted by applicants, especially as part of cover letters, resumes, other application materials, and online profiles.
Where applicable, we process personal data of applicants in accordance with Art. 9(2)(b) GDPR.
We may allow applicants to enter their details into our talent pool to be considered for future open positions. We may also use this information to maintain contact and provide updates. If we believe an applicant’s details fit an open position, we may inform the applicant accordingly.
We utilize selected services from suitable third parties for electronic recruitment and to facilitate and manage applications. Specifically, we use:
• textkernel: E-recruitment technology; Provider: Textkernel BV (Netherlands); Privacy Information: Privacy Policy, Cookie Policy.
We take appropriate technical and organizational measures to ensure a level of data security that is appropriate to the respective risk. Our measures ensure, in particular, the confidentiality, availability, traceability, and integrity of processed personal data, although absolute data security cannot be guaranteed.
Access to our website and other online presence is secured using transport encryption (SSL/TLS, specifically with Hypertext Transfer Protocol Secure, abbreviated as HTTPS). Most browsers provide a warning when visiting websites without transport encryption.
Our digital communication is subject to mass surveillance without cause or suspicion by security authorities in Switzerland, the rest of Europe, the United States of America (USA), and other countries. We cannot directly influence the corresponding processing of personal data by intelligence services, police, and other security authorities. We also cannot exclude the possibility that a data subject may be specifically monitored.
We generally process personal data in Switzerland and the European Economic Area (EEA). However, we may export or transfer personal data to other countries, particularly to process or have it processed there.
We may export personal data to any country or territory on Earth, provided that the local law guarantees adequate data protection according to the Swiss Federal Council and, where the GDPR applies, according to the European Commission’s adequacy decision.
We may transfer personal data to countries that do not provide adequate data protection, provided that data protection is ensured by other means, particularly based on standard contractual clauses or other suitable safeguards.
In exceptional cases, we may export personal data to countries without adequate or appropriate data protection if the specific data protection requirements are met, such as the explicit consent of the data subject or a direct connection with the conclusion or performance of a contract. Upon request, we are happy to provide information about any safeguards in place or supply copies of any guarantees.
We grant data subjects all rights as prescribed by the applicable data protection laws. Specifically, data subjects have the following rights:
• Right of Access: Data subjects can request information on whether we process personal data about them, and if so, what personal data is processed. Data subjects will also receive the necessary information to assert their data protection rights and ensure transparency. This includes the personal data being processed, the purposes of processing, the duration of storage, any potential disclosure or transfer of data to other countries, and the origin of the personal data.
• Right to Rectification and Restriction: Data subjects can request the correction of inaccurate personal data, the completion of incomplete data, and the restriction of their data processing.
• Right to Erasure and Objection: Data subjects can request the deletion of personal data ("right to be forgotten") and object to the processing of their data with effect for the future.
• Right to Data Portability: Data subjects can request the release of personal data or the transfer of their data to another controller.
We may delay, limit, or deny the exercise of data subjects' rights to the extent permitted by law. We may inform data subjects about any requirements they must fulfill to exercise their data protection rights. For example, we may refuse access to data in whole or in part by citing confidentiality obligations or the protection of other individuals. Similarly, we may refuse the deletion of personal data, citing statutory retention obligations.
We may charge fees for the exercise of rights in exceptional cases, but we will inform data subjects in advance of any costs.
We are required to take appropriate measures to verify the identity of data subjects requesting access or asserting other rights. Data subjects are obligated to cooperate in this identification process.
Data subjects have the right to enforce their data protection claims in court or to file a complaint with a data protection supervisory authority.
The supervisory authority for private controllers and federal bodies in Switzerland is the Federal Data Protection and Information Commissioner (FDPIC).
European data protection supervisory authorities are organized as members of the European Data Protection Board (EDPB). In some European Economic Area (EEA) member states, data protection supervisory authorities are federally structured, particularly in Germany.
We may use cookies. Cookies, whether our own (first-party cookies) or from third parties whose services we use (third-party cookies), are data stored in the browser. These stored data do not necessarily have to be limited to traditional text-based cookies.
Cookies can be temporarily stored as "session cookies" in the browser or stored for a specific period as "persistent cookies." "Session cookies" are automatically deleted when the browser is closed. Persistent cookies have a defined storage period. Cookies make it possible to recognize a browser upon the next visit to our website and thereby, for example, measure the reach of our website. Persistent cookies may also be used for online marketing purposes.
Cookies can be disabled or deleted at any time in the browser settings. Without cookies, certain functionalities of our website may not be available in full. Where necessary, we will explicitly seek consent for the use of cookies.
For cookies used for performance and reach measurement or advertising, a general opt-out is possible through services like AdChoices (Digital Advertising Alliance of Canada), Network Advertising Initiative (NAI), YourAdChoices (Digital Advertising Alliance), or Your Online Choices (European Interactive Digital Advertising Alliance, EDAA).
We may log the following information for each access to our website and other online services, provided that such information is transmitted to our digital infrastructure during such access: date and time (including time zone), IP address, access status (HTTP status code), operating system (including user interface and version), browser (including language and version), individual pages of our website accessed (including the volume of data transferred), and the most recently accessed website in the same browser window (referrer).
We log this information, which may include personal data, in log files. The data is required to provide our online presence in a continuous, user-friendly, and reliable manner. The data is also necessary to ensure data security, whether directly by us or with the assistance of third parties.
We may incorporate web beacons (also known as tracking pixels) into our online presence. Web beacons are typically small, invisible images or JavaScript scripts automatically retrieved when our online presence is accessed. These web beacons, including those from third parties whose services we use, can collect at least the same information as log files.
Notifications and communications may contain web links or tracking pixels that record whether an individual message was opened and which web links were clicked. Such web links and tracking pixels may also track the usage of notifications and communications on a personal level. We require this statistical usage data to measure the effectiveness and reach of our notifications and communications, ensuring they are tailored to the needs and reading habits of the recipients andsent in a secure, reliable, and user-friendly manner.
In general, we require your consent to use your email address and other contact details, unless their use is otherwise legally permitted. To obtain double-confirmed consent, we may use the "double opt-in" process. In such cases, you will receive a notification with instructions for double confirmation. We may log collected consents, including IP address and timestamp, for evidence and security purposes.
You can object to receiving notifications and communications, such as newsletters, at any time. When doing so, you may also object to the statistical measurement of usage for performance and reach measurement. Required notifications and communications related to our activities and operations are excluded from this opt-out option.
We send notifications and communications using specialized service providers.
Specifically, we use:
• Klaviyo: Platform for email and SMS marketing; Provider: Klaviyo Inc. (USA); Privacy Information: Privacy Policy, "Trust at Klaviyo."
• Mailchimp: Communication platform; Provider: The Rocket Science Group LLC DBA Mailchimp (USA), a subsidiary of Intuit Inc. (USA); Privacy Information: Privacy Policy (Intuit), including "Country and Region-Specific Terms," "Frequently Asked Questions on Mailchimp Privacy," "Mailchimp and European Data Transfers," "Security," Cookie Policy, "Privacy Rights Requests," "Legal Terms."
We maintain a presence on social media platforms and other online platforms to communicate with interested parties and provide information about our activities and operations. In connection with these platforms, personal data may also be processed outside Switzerland and the European Economic Area (EEA).
The respective platform’s terms of service, usage conditions, privacy policies, and other provisions apply. These policies also inform individuals about their rights concerning the platform, such as the right to access their data directly with the respective platform.
We use specialized third-party services to conduct our activities and operations in a sustainable, user-friendly, secure, and reliable manner. Such services may allow us to embed functionalities and content into our website. These services may technically require the temporary collection of users' IP addresses.
For essential security, statistical, and technical purposes, third parties whose services we use may process data related to our activities in aggregated, anonymized, or pseudonymized forms. This includes performance and usage data to offer the relevant services.
We specifically use:
• Google Services: Providers: Google LLC (USA) / Google Ireland Limited (Ireland), partially for users in the EEA and Switzerland; General Privacy Information: "Privacy & Security Principles," "How Google Uses Personal Data," Privacy Policy, "Google's Commitment to Compliance with Data Protection Laws," "Google Privacy Guide," "How We Use Data from Sites or Apps Using Our Services," "Types of Cookies and Similar Technologies Used by Google," and "Ads You Can Control" (Personalized Ads).
• Microsoft Services: Providers: Microsoft Ireland Operations Limited (Ireland) for users in the EEA, Switzerland, and the UK / Microsoft Corporation (USA) for users in the rest of the world; General Privacy Information: "Microsoft Privacy," "Privacy and Security," Privacy Policy, "Data and Privacy Settings."
We use specialized third-party services to access the necessary digital infrastructure for our activities and operations. This includes hosting and storage services from selected providers.
We specifically use:
• DigitalOcean: Digital infrastructure provider; Provider: DigitalOcean LLC (USA); Privacy Information: Privacy Policy, "Trust Platform."
• Hostpoint: Hosting provider; Provider: Hostpoint AG (Switzerland); Privacy Information: Privacy Policy.
• Netlify: Modular platform for apps, online stores, and websites; Provider: Netlify Inc. (USA); Privacy Information: Privacy Policy, "Netlify’s Commitment to Protect Your Data," "Trust Center."
• Webflow: Website builder; Provider: Webflow Inc. (USA); Privacy Information: Privacy Policy for users in the EEA, Switzerland, and the UK ("EU & Swiss Privacy Policy"), Privacy Policy for users in the rest of the world ("Global Privacy Policy"), Cookie Policy.
We use specialized platforms to integrate and connect existing third-party apps and services. Additionally, these "no-code" platforms help us automate workflows and tasks involving third-party apps and services.
We use specialized third-party services to schedule appointments online, such as for meetings. In addition to this privacy policy, any visible terms of use or privacy policies of the respective services apply.
We specifically use:
• Calendly: Appointment automation platform; Provider: Calendly LLC (USA); Privacy Information: Privacy Policy, "Security."
• Google Calendar: Online appointment scheduling; Provider: Google; Specific Google Calendar Information: "Schedule with Google Calendar," "Privacy in Google Calendar."
We use specialized services for audio and video conferencing to facilitate online communication. This allows us to hold virtual meetings, online classes, and webinars. In addition to this privacy policy, the terms and privacy policies of the respective services apply.
We recommend muting the microphone by default and blurring the background or using a virtual background, depending on the user's environment, when participating in audio or video conferences.
We specifically use:
• Google Meet: Video conferencing platform; Provider: Google; Specific Google Meet Information: "Google Meet – Security and Privacy for Users."
• Zoom: Collaboration platform, primarily for video conferencing; Provider: Zoom Video Communications Inc. (USA); Privacy Information: "Zoom Privacy," Privacy Policy, "Compliance with Laws."
We use third-party services to enable online collaboration. In addition to this privacy policy, the visible terms of use or privacy policies of the respective services apply.
We specifically use:
• Slack: Platform for productive collaboration, primarily through chat; Providers: Slack Technologies LLC (USA) for users in Canada and the USA / Slack Technologies Limited (Ireland) for users in the rest of the world; Privacy Information: Privacy Policy, "Trust Center," "Frequently Asked Questions about Privacy," "Data Management: Transparency and Control," Cookie Policy.
We use third-party services and plugins to embed features and content from social media platforms and enable the sharing of content on social media platforms and via other methods.
We specifically use:
• Instagram Platform: Embedding Instagram content; Providers: Meta Platforms Ireland Limited (Ireland) and other Meta companies (including in the USA); Privacy Information: Privacy Policy (Instagram), Privacy Policy (Facebook).
• LinkedIn Consumer Solutions Platform: Embedding LinkedIn features and content, such as plugins like the "Share Plugin"; Provider: Microsoft; Specific LinkedIn Information: "Privacy, " Privacy Policy, Cookie Policy, Cookie Management / Objection to Email and SMS Communication from LinkedIn, Objection to Targeted Advertising.
We use third-party services to embed maps into our website.
We specifically use:
• Mapbox: Mapping service; Providers: Mapbox Inc. (USA) / Mapbox International Inc. (USA); Privacy Information: Privacy Policies, Cookie Policy, "Security."
We use third-party services to embed documents into our website. These documents may include PDF files, presentations, spreadsheets, and text documents. In addition to viewing these documents, we may enable editing or commenting on them.
We use specialized service providers to securely and reliably process payments from our customers. The general terms and privacy policies of these service providers apply to payment processing.
We specifically use:
• Stripe: Payment processing services; Providers: Stripe Inc. (USA) / Stripe Payments Europe Limited (SPEL, Ireland) for users in the EEA and Switzerland, and partially in the UK / Stripe Payments UK Limited (UK) and Stripe Capital Europe Limited (Ireland) partially for users in the UK; Privacy Information: "Stripe Privacy Center," Privacy Policy, Cookie Policy.
We may place targeted advertisements with third parties, such as social media platforms and search engines, to promote our activities and operations. The goal of these advertisements is to reach people who are already interested in or may be interested in our activities and operations (remarketing and targeting). For this purpose, we may provide relevant – potentially personal – data to third parties who enable such advertising. Additionally, we can track whether our ads are successful, such as whether they lead to visits to our website (conversion tracking).
Third parties where we advertise and where you are registered as a user may link the use of our website to your profile on those platforms.
We specifically use:
• Google Ads: Search engine advertising; Provider: Google; Specific Google Ads Information: Advertising based on search queries, using domain names such as doubleclick.net, googleadservices.com, and googlesyndication.com for Google Ads, Privacy Policy for Ads, "Manage Ads Displayed Directly via Ads."
• LinkedIn Ads: Social media advertising; Providers: LinkedIn Corporation (USA) / LinkedIn Ireland Unlimited Company (Ireland); Privacy Information: Remarketing and targeting, especially with the LinkedIn Insight Tag, "Privacy," Privacy Policy, Cookie Policy, Objection to Personalized Advertising.
We aim to measure the success and reach of our activities and operations. This includes assessing the impact of third-party references and evaluating how different parts or versions of our online offerings are used (A/B testing). Based on performance and reach measurement results, we can address issues, enhance popular content, or make improvements.
For performance and reach measurement, we typically collect users’ IP addresses. These IP addresses are usually shortened ("IP masking") to adhere to the principle of data minimization through pseudonymization.
Cookies may be used during performance and reach measurement, and user profiles may be created. These user profiles may include data on individual pages visited, content viewed on our website, screen or browser window size, and approximate location. User profiles are generally created pseudonymously and are not used to identify individual users. However, third-party services where users are registered may link the use of our online offerings to their user accounts or profiles on those services.
We specifically use:
• Google Marketing Platform: Performance and reach measurement, particularly with Google Analytics; Provider: Google; Specific Google Marketing Platform Information: Cross-device tracking across browsers and devices with pseudonymized IP addresses, which are only transmitted to Google in the USA in rare cases, Privacy Policy for Google Analytics, "Browser Add-on for Disabling Google Analytics."
This privacy policy was created using the privacy policy generator from Datenschutzpartner.
We may modify and supplement this privacy policy at any time. We will inform users about such modifications and supplements appropriately, particularly by publishing the most current version of the privacy policy on our website.
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